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Version management in SharePoint

Get a grip on changes

Challenges with version control in SharePoint

  • SharePoint's version control system is confusing and limited, causing inefficiency and confusion when working with multiple users on a single document.
  • It is difficult to restore previous versions, which increases risks in case of errors.
  • Limited control over document versions leads to multiple copies and inconsistent documents within teams.

One of SharePoint's biggest limitations is the lack of a robust and user-friendly version control system. Although SharePoint is capable of storing versions of documents, it can be confusing for users to see which version is the most recent and who made the latest changes. This often leads to inefficiency and confusion, especially in environments where multiple people are working on the same document. Moreover, SharePoint makes it difficult to restore previous versions, which creates additional risks if mistakes have been made.

In addition, SharePoint offers limited control over version tracking of documents, which means that multiple copies of the same document often circulate, with no clarity on provenance. This can lead to wasted time and inconsistent documents within teams.

With SharePoint DMS, we work on our cases in a consistent way
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Full control with SharePoint DMS version control

With SharePoint DMS, version control becomes intuitive and easy to use, ensuring that teams are always in control of their documents. Users can easily see which version is the latest, who made changes and when those changes were made. This makes collaboration clearer and ensures that everyone is always working with the most up-to-date information.

SharePoint DMS also offers the ability to easily revert to previous versions, should the need arise. This reduces the risk of errors and ensures that changes can be quickly undone without manual edits. The system automatically keeps track of all versions, so the full history of a document is visible.

Permissions capabilities with SharePoint DMS

  • Full version history: Access all previous versions of a document.
  • Understanding who made changes: Direct information on authors of changes.
  • Restoring old versions: Easily revert to an earlier version if necessary.
  • Automatic tracking of changes: Automatic document version management without manual processes.
  • Preventing duplicate documents: Avoid confusion caused by multiple copies of documents.
  • Real-time collaboration: Collaborate on documents without worrying about version loss.

SharePoint DMS comparison

Without

  • No clear overview of versions
  • Difficult to restore previous versions
  • Risk of duplicate documents
  • Limited control over document changes
  • No automatic version updates
  • Conflicts during collaboration

With

  • Insight into full version history
  • Easily restore old versions
  • Preventing duplicate copies and inconsistencies
  • Full management of changes and authors
  • Automatic update of new versions
  • Real-time collaboration without version loss

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