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Compliance in SharePoint

Easily comply with laws & regulations

Challenges with compliance in SharePoint

  • SharePoint does not provide sufficient support for regulatory compliance such as AVG, HIPAA and ISO.
  • The lack of control mechanisms, notifications and logging makes it difficult to meet audit requirements.
  • Without automatic compliance alerts, compliance activities are time-consuming and error-prone.

SharePoint offers limited support for meeting regulatory and internal compliance requirements. Many organisations need to comply with specific data management regulations, such as AVG, HIPAA, ISO, or sector-specific regulations. 

However, SharePoint lacks the tools to effectively support this process, such as detailed control mechanisms, automated notifications for compliance actions and accurate logging of user activity. This can make it difficult to meet audit requirements, and there is an increased risk of fines and reputational damage from compliance failures.

In addition, SharePoint does not provide a clear way to monitor or report compliance activities. This makes it difficult to assess compliance, and to keep document management and user actions transparent. Without automatic compliance alerts and notifications, organisations often rely on manual checks, which is time-consuming and error-prone.

With SharePoint DMS, we work on our cases in a consistent way
IT manager, large corporate

Comply with rules with SharePoint DMS compliance features

SharePoint DMS helps organisations easily meet compliance requirements through built-in tools and features that automate and monitor compliance activities.

SharePoint DMS allows companies to automatically set notifications for compliance actions, such as updating contracts, managing privacy-sensitive data or complying with internal processes. This prevents errors and allows compliance requirements to be managed more efficiently.

SharePoint DMS' compliance functionality includes a robust audit trail for full transparency of user activities and document changes. This enables immediate insight into compliance during audits. In addition, SharePoint DMS provides automated reporting specifically designed for compliance requirements, saving businesses time and resources.

Opportunities around compliance with SharePoint DMS

  • Automatic compliance notifications: Receive alerts on important compliance actions or deadlines.
  • Audittrail: Monitor all user activities and document changes closely.
  • Compliance reports: Generate reports that meet specific regulatory requirements.
  • Automated compliance processes: Automate actions such as contract renewal and data processing.
  • Rights management for privacy-sensitive data: Protect sensitive information with detailed access rights.
  • Monitoring of compliance statuses: Real-time overview of compliance activities within the platform.

SharePoint DMS comparison

Without

  • No central storage of templates
  • Manual document creation
  • Inconsistency in formatting and branding
  • Versioning and updates are difficult to manage
  • Manual approval processes
  • Time-intensive document creation

With

  • Central accessible library with templates
  • Automatic completion of template content
  • Consistency through established branding and layout
  • Templates easily updated for everyone
  • Automated workflows linked to templates
  • Saving time through predefined templates

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