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Audit trails in SharePoint

Create insight and transparency

Challenges with audit trails in SharePoint

  • SharePoint offers limited audit capabilities, making it difficult to gain detailed insight into change history and ensure compliance.
  • The lack of visual or exportable audit logs makes it difficult to keep audit information clear and accessible for reporting and analysis.

In SharePoint, keeping detailed audit trails is challenging. While SharePoint provides basic functionalities for activity logging, it lacks comprehensive and insightful audit capabilities. It is difficult to get a complete overview of who made what changes, when and why, which is especially problematic for organisations facing strict compliance requirements or internal audits. This lack of in-depth audit information can lead to poor compliance with laws and regulations and problems with internal controls.

In addition, SharePoint does not provide an easy way to visualise or export these audit logs for reporting or analysis purposes. This means that much audit information remains cluttered and difficult to access, especially in environments where multiple people are working on the same documents or have access to sensitive information.

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Full insight and transparency with SharePoint DMS audit trails

SharePoint DMS makes audit trail tracking easy and completely transparent. The tool provides a detailed overview of every change made to the system, including who made the change, when it took place and what actions were taken. This enables full compliance requirements and provides valuable insights for internal controls and audits.

SharePoint DMS ensures that all actions within the platform are accurately logged, from opening documents to changing access levels and approving workflows. This ensures that there is always a complete trail of activity that can be accessed at any time. Moreover, SharePoint DMS makes it easy to export audit logs and use them for reports or to share with auditors. This ensures maximum transparency and minimises the risk of errors or unauthorised access.

Capabilities of audit trails with SharePoint DMS

  • Detailed logs: Full visibility of every change, including timestamp and user.
  • Access history: Keep track of who accessed which document or folder when.
  • Document modification history: See exactly what changes have been made and by whom.
  • Export options for audit logs: Easy export of audit data for reporting and analysis.
  • Monitoring access levels: Monitor changes in permissions and access levels closely.
  • Compliance support: Meet legal requirements by providing full audit trails.

SharePoint DMS comparison

Without

  • Limited audit logs with little detail
  • No insight into who made changes
  • Difficult access to audit data
  • Lack of overview of access levels
  • Compliance problems due to insufficient logging
  • Manual reporting of audit logs

With

  • Detailed logs for each action
  • Full transparency of change history
  • Easily accessible and exportable audit logs
  • Full insight into access history
  • Support for compliance requirements
  • Automatically exportable audit data

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