Quality Management with SharePoint

Although SharePoint is a powerful platform for document storage and collaboration, organisations encounter significant limitations when using it for quality management. One of the biggest problems is the lack of specific tools for managing quality processes such as audits, incident management and compliance with standards and regulations. SharePoint lacks the ability to plan and execute quality checks and audits in a structured manner, leading to inconsistency in compliance with quality standards.

In addition, SharePoint does not support automatic notifications or reporting. This makes it difficult to respond to incidents, deviations or audit requirements in a timely manner. Also, the lack of a central place to store and manage quality documents makes it difficult for organisations to ensure traceability of quality information, which can lead to errors or delays in resolving quality issues.

Structured quality management with SharePoint DMS

With SharePoint DMS, organisations can significantly improve and automate their quality management processes. Unlike the standard SharePoint environment, SharePoint DMS provides specific tools to manage and track quality checks, audits and incidents. Workflows can be automated, allowing quality checks to take place at fixed times and be automatically assigned to the right people within the company.

SharePoint DMS also allows quick reporting of incidents and automatic assignment of follow-up tasks to the right employees. Central storage and document management allows all quality-related documents to be managed in one place, greatly facilitating traceability and compliance with quality standards.

In addition, SharePoint DMS provides extensive reporting capabilities and dashboards that allow quality managers to gain real-time insight into the performance of their quality management system. This ensures that deviations are quickly detected and can be corrected, keeping the company in constant compliance with quality standards.