Improve user acceptance of SharePoint

SharePoint offers many opportunities for organisations. However, the software falls short in some areas. For instance, navigation quickly becomes an obstacle, especially with large SharePoint setups. Being forced to work from the browser is cumbersome and time-consuming. And archiving e-mails in SharePoint is a time-consuming task. Macroview removes these and many other obstacles and makes working with SharePoint logical. You will see, people will start to appreciate working with SharePoint. Time for better and higher user acceptance SharePoint.

1. Recognisable and simple tree view for better user acceptance SharePoint

Macroview displays a clear tree structure of your SharePoint environment. It intuitively displays all sites, document libraries, views, folders and documents (for which the user has permission). Even on different servers with possibly different SharePoint versions. This tree structure makes browsing and working with a SharePoint environment familiar for anyone used to the Windows explorer structure. A much easier way of navigating than using My Network Places to access your document libraries and folders. The tree structure is available directly in Windows and Microsoft Office application such as Outlook, Word, PowerPoint, Excel, as well as within Adobe. This makes working with SharePoint logical, fast and as familiar as working with Windows itself.

2. Streamlined navigation results in high user acceptance SharePoint

Many organisations find that their SharePoint site and library structure quickly becomes too large to manage that large amount of documents, e-mails and other files. Macroview provides efficient navigation of large SharePoint environments. Both for the user and the IT deployment:

• SharePoint Favourites: 1-click access to the most frequently used sites, libraries and folders. Tailored to the individual user.
• Filters of Site collections, sites, libraries and folders: allows the user to zoom in on a searched item at lightning speed, with minimal bandwidth load.
• Search within tree structure: use the SharePoint search engine to find the wanted area in a large SharePoint environment
• Recent files / locations / searches: 1 click opens files and locations you have recently opened or searched for

3. Drag-and-drop saving of emails in Outlook to SharePoint

Macroview provides an intuitive tree view of a complete SharePoint document environment directly within Outlook. Emails, possibly with attachments, can simply be dragged and dropped to the appropriate SharePoint location. And only those locations to which the user has access. Macroview gives each MSG file a unique name, thus avoiding duplicates.

Read more about the integration between Sharepoint and Outlook.

4. Improved support for message attachments SharePoint

Macroview automatically saves e-mails in MSG file format. This means attachments are retained as part of the message. Normally, Outlook saves messages in EML format, with the attachments stored separately. Macroview makes it easy to save just the attachments and re-insert those attachments in a new e-mail message. Normally, you first need to download those attachments locally from Sharepoint and only then insert them into an e-mail message. With Macroview, you search for your files in Sharepoint from the attachments interface in Outlook. This saves time and avoids frustration.

5. Improved metadata handling when saving Outlook emails

When emails are saved from Outlook to SharePoint, custom columns within this document library are not taken into account. Outlook does not ask for them. While these columns can contain important metadata of e-mails. Exchange and MOSS may ask for this metadata, but not directly when saving. Macroview asks to define the metadata immediately upon saving. As a result, metadata is managed consistently and conveniently. This makes searching for messages afterwards much easier.

6. Consistent and user-friendly metadata capture when storing in SharePoint

When saving Microsoft Word, Excel or Powerpoint documents, it directly queries for any metadata values that exist in the SharePoint document library. For non-Microsoft Office files such as PDF, graphics files, etc., a user has to upload the files separately via the browser. Here, the handling of metadata is different. With Macroview the user experience is similar to saving documents within Word, Excel, Powerpoint, Outlook and Windows Explorer.

7. Higher user acceptance of SharePoint thanks to recognisable management of files

Macroview makes managing files as familiar as in Windows Explorer. Users can easily browse the tree structure and see all views of any document library they have access to. A range of additional functions such as open, download, rename, delete, move, copy, check out, properties, version history and permissions also hang under the right mouse button. New libraries and folders can be created in the same way. This makes managing folders and files easy.

8. Verplaatsen van bestanden binnen SharePoint verbeterd

With the traditional way within SharePoint, files need to be moved within a browser environment. In the process, metadata is lost, as well as version history. Macroview makes moving files and folders as easy as in Windows Explorer. So just drag and drop, even within the tree structure. Metadata is retained and matched to the target location, and the version history of files is also retained.

9. Better support for working without an internet connection SharePoint

Macroview makes working offline as common as working online. Files can be taken offline and are also queued to be saved again when connected to the internet. Macroview itself keeps track of which files have received new versions or even just a minor change. Even supporting checking in and out for version control. The tree structure is also simply maintained offline. All associated functions, such as dragging and dropping documents and e-mails, remain intact while the user is offline. When the user comes back online, Macroview will handle all synchronisation in the background. 0% latency, 100% performance.

10. Works with previous versions of Microsoft Office

It is not necessary to use the very latest Microsoft Office to enjoy the benefits of Macroview. Macroview also integrates seamlessly with older versions of Microsoft Office. This means that organisations are not required to upgrade to a newer version. Thus, the capabilities of SharePoint can still be utilised.

These 10 factors deliver increased user acceptance SharePoint.