Templates in SharePoint

The lack of robust template functionality in SharePoint makes it difficult to ensure consistency within documents and processes. When employees have to create documents over and over again, for example contracts, quotes or policy documents, this can lead to inconsistency in formatting, language and content. This is not only time-consuming, but also increases the likelihood of errors.

Moreover, SharePoint lacks a centralised way to manage templates for different documents. This means that employees often create and store templates themselves in different places, leading to duplication and unnecessary versions of templates that are difficult to manage. This lack of centralised control can also cause problems when updates to templates need to be made.

Templates thanks to SharePoint DMS

SharePoint DMS provides extensive template functionality that allows companies to create consistent and unified documents without manual work. Users can access a central library of approved templates for any type of document, such as contracts, reports, policy documents and more. This ensures that all employees use the same templates, promoting consistency and preventing errors.

Document preparation is greatly simplified with SharePoint DMS templates, as common elements such as formatting, branding and fixed texts are already pre-filled. This saves teams valuable time and allows them to focus on content. Moreover, templates can be easily updated from one central location, allowing organisations to react quickly to changes in laws or regulations without employees having to make changes manually.