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Provisioning in SharePoint

Quickly roll out new configurations

Challenges with provisioning in SharePoint

  • Creating user accounts, team sites and document libraries in SharePoint is manual and time-consuming.
  • A unified provisioning workflow is missing, leading to inconsistencies and errors at access levels.
  • Without centralised, automated provisioning, consistency and security is difficult to ensure in large organisations.

In SharePoint, creating new user accounts, team sites and document libraries is often a manual and time-consuming process. This means IT administrators spend a lot of time configuring access and settings for new users, teams, files or projects. 

Moreover, SharePoint does not provide a unified provisioning workflow, so provisioning is inconsistent and errors can occur when setting access levels or permissions.

This lack of automated provisioning not only leads to inefficiency, but also increases the likelihood of security problems due to human error. Without a centralised provisioning process, it is difficult to maintain consistent policies for access and structure within SharePoint, which is especially a problem for large organisations with many users.

With SharePoint DMS, we work on our cases in a consistent way
IT manager, large corporate

Provisioning with SharePoint DMS

SharePoint DMS provides powerful provisioning functionality that allows IT administrators to easily and automatically configure new users, team sites and document libraries. With SharePoint DMS, organisations can set up provisioning workflows that ensure all new users or projects quickly receive the right access and configurations. This ensures consistency and saves IT teams a lot of time.

SharePoint DMS's provisioning functionality also provides secure access levels that are set automatically, minimising the risk of human error and ensuring information security. 

Provisioning processes can be easily adapted to changing business needs, so that access and structure within SharePoint DMS always meet the organisation's current requirements.

Possibilities of templates with SharePoint DMS

  • Automatic user and team site provisioning: Provision of pre-filled templates (buffer sites) for immediate availability of new sites without delays.
  • Secure access levels: WorkPoint adds security rules based on metadata and specific access rights, such as owner access based on the project leader and marking of confidential sites.
  • Provisioning workflows: Uniform provisioning workflows enabled by master sites that synchronise content, permissions and configurations across all derived sites.
  • Scalable provisioning options: WorkPoint supports provisioning with master sites and templates aligned with organisational growth and metadata sharing between related sites.
  • Management of roles and rights: Access management via inheritance and relationships between sites, such as linking an organisation to a project for overview and management.
  • Quickly customisable provisioning: Flexible master sites and libraries updated centrally and automatically propagated to all related sites.

SharePoint DMS comparison

Without

  • Manual configurations
  • Inconsistent access levels
  • Time-intensive provisioning processes
  • No central control over access
  • Increased risk of human error
  • Difficult to scale with growing teams

With

  • Automatic provisioning for users and sites
  • Consistent access rights via provisioning
  • Provisioning processes simplified and accelerated
  • Central and scalable provisioning management
  • Automatic and secure access levels
  • Provisioning adapted to scalability

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