Archiving in SharePoint

SharePoint provides limited functionality for document archiving, which makes it difficult to store and manage documents efficiently when they are no longer actively used. This can lead to unnecessary storage space usage and can make it difficult to retrieve archived documents when they are needed again. SharePoint does not provide automated archiving rules, making manual archiving of documents time-consuming and error-prone. In addition, there are insufficient security options to protect archived information.

Moreover, SharePoint lacks a central management system for records. This means that organisations have no visibility into their archives, which complicates compliance with retention obligations and meeting legal requirements, such as data retention.

Efficient archiving with SharePoint DMS

SharePoint DMS provides robust archiving functionality that allows companies to store, manage and retrieve their documents easily and securely. With automated archiving rules, documents can be automatically moved to the archive once they reach a certain status or age. This helps organisations save storage space and ensures that only the most up-to-date information remains available in the active system.

SharePoint DMS enables easy retrieval of archived documents through advanced search and filtering options. In addition, the tool provides comprehensive security options to ensure that archival information can only be accessed by authorised users.

With SharePoint DMS, companies comply with retention obligations more easily and can manage their archives centrally, facilitating transparency and compliance with legal requirements.